Office of Public Sector Information
Regulation 4(1)(c)
1. The name and address of the registered provider and of any registered manager.
2. The relevant qualifications and experience of the registered provider and any registered manager.
3. The number, relevant qualifications and experience of persons employed in the day care setting.
4. The philosophy of care.
5. The status and constitution of the day care setting.
6. The organisational structure of the day care setting.
7. The number of service users to be provided with services.
8. The range of needs that the day care setting is intended to meet and the number which can be accommodated.
9. Any criteria used for admission to the day care setting.
10. The arrangements for service users to engage in social activities, hobbies and leisure interests.
11. The arrangements made for consultation with service users or their representatives about the operation of the day care setting.
12. The fire precautions and associated emergency procedures in the day care setting.
13. The arrangements made for contact between service users and their representatives.
14. The arrangements for dealing with complaints.
15. The arrangements made for dealing with reviews of the service user’s plan referred to in regulation 16(1).
16. The number and size of rooms in the day care setting.
17. Details of any specific therapeutic techniques used in the day care setting and arrangements made for their supervision.
18. The arrangements made for respecting the privacy and dignity of service users.
Regulations 8, 10, 21
1. Proof of the person’s identity, including a recent photograph.
2. When Part V of the Police Act 1997(7)) is commenced in Northern Ireland, either—
(a) where a certificate is required for a purpose which is prescribed by regulations under section 113B of that Act, an enhanced criminal record certificate issued under that section; or
(b) in any other case, a criminal record certificate issued under section 113A of that Act.
3. Two written references relating to the person, including a reference from the person’s present or most recent employer, (if any).
4. Where a person has previously worked in a position whose duties involved work with children or vulnerable adults, so far as it is reasonably practicable, verification of the reason why the employment or position ended.
5. Details and documentary evidence of any relevant qualifications or accredited training of the person and if applicable, registration with an appropriate professional regulatory body.
6. A full employment history, together with a satisfactory written explanation of any gaps in employment.
7. Evidence that the person is physically and mentally fit for the purposes of the work which he is to perform with regard to or in the day care setting or, where it is impracticable for the person to obtain such evidence, a declaration signed by the person that he is so fit.
Regulation 17(1)
1. In respect of each service user cared for in the day care setting, compliance with the written care plan for the care of the service user.
2. Daily menus.
3. All accidents and injuries sustained in the day care setting.
4. Complaints in relation to service users and their outcomes.
5. Any allegations or suspicions of abuse in respect of service users and the outcome of any investigation.
6. Recruitment records and conduct of required checks for new workers in the day care setting.
7. Visitors to the day care setting.
8. The use of measures of restraint in respect of service users.
9. Risk assessments for health and safety purposes and subsequent action taken.
10. Medicines, medical treatment and first aid administered to any service user.
11. Duty rosters of persons working in the day care setting, and the rosters actually worked.
12. The day care setting’s record of events and complaints.
13. Fire drills and tests of alarms and of fire equipment.
14. Records of appraisals of persons employed and the training and development plan.
15. Minutes of management meetings.
Regulation 19(1)(a)
1. The following documents in respect of each service user—
(a) the assessment of needs referred to in regulation 15(1)(a);
(b) the service user’s plan referred to in regulation 16(1).
2. A recent photograph of the service user.
3. A record of the following matters in respect of each service user—
(a) the name, address, date of birth and marital status of each service user;
(b) the name, address and telephone number of the service user’s next of kin or of any person authorised to act on his behalf;
(c) the name, address and telephone number of the service user’s general medical practitioner and of any officer of a HSS trust whose duty it is to supervise the welfare of the service user;
(d) the date on which the service user commenced attendance at the day care setting;
(e) the date on which the service user ceased to attend the day care setting;
(f) if the service user transfers to another day care setting, the name of the day care setting and the date on which the service user transfers;
(g) if the service user died in the day care setting, the date and time of death;
(h) the name and address of any HSS trust, organisation or other body which arranged the service user’s attendance in the day care setting;
(i) a record of all medicines brought into the day care setting for the service user, and the date on which they were administered to the service user;
(j) a record of any accident affecting the service user in the day care setting and of any other incident in the day care setting which is detrimental to the health or welfare of the service user including the nature, date and time of the accident or incident, whether medical treatment was required and the name of the persons who were respectively in charge of the day care setting and supervising the service user;
(k) details of any specialist communications needs of the service user and methods of communication that may be appropriate to the service user;
(l) details of any healthcare plan relating to the service user in respect of medication, specialist health care provision or nutrition;
(m) a record of falls and of treatment provided to the service user;
(n) a record of any restraint used in relation to the service user;
(o) a record of any limitations agreed with the service user or his representative as to the service user’s freedom of choice, liberty of movement and power to make decisions.
4. A copy of correspondence relating to each service user.
The Day Care Setting Regulations (Northern Ireland) 2007