Statutory Instrument 2001 No. 1212

The Education (Pupil Information) (England) (Amendment) Regulations 2001

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     4. In regulation 6(1) (Head teacher's report to parents and adult pupils) there shall be inserted after "writing" the words "and free of charge".

     5. For regulation 10 (Transfer of information when a pupil changes school) and regulation 11 (Common Transfer Form) there shall be substituted the following regulation - 

" Transfer of information when a pupil changes school
     10.  - (1) When a pupil ceases to be a registered pupil at a maintained school (his "old" school) and becomes a registered pupil at another school (his "new" school), the head teacher of the pupil's old school shall ensure that he has a record of the information in respect of that pupil required to complete the common transfer form in Part 1, 2, 3 or 4 of Schedule 5 depending on whether that pupil is in the first, second, third or fourth key stage or is above compulsory school age.

    (2) The head teacher of the pupil's old school, or, if it has been agreed between the head teacher and the local education authority that they should send the information or record in question, the local education authority, shall send the information referred to in paragraph (1), and any other educational record relating to that pupil, to the head teacher of the pupil's new school no later than fifteen school days after the day on which the pupil ceases to be registered at the old school.

    (3) Subject to paragraph (4), this regulation shall not apply where it is not reasonably practicable for the head teacher of the old school to ascertain the pupil's new school or where the pupil was registered at his old school for less than four weeks.

    (4) If the head teacher of the pupil's old school receives at any time a request from the head teacher of the school at which a former pupil is currently a registered pupil, either for the information referred to in paragraph (1) relating to the time when the pupil left the old school or for any other educational record relating to that pupil in the school's possession, he shall provide it within fifteen school days of receiving the request.

    (5) The information referred to in paragraph (1) may be sent in the form of machine readable data or in paper form. If it is sent in machine readable form it must be in a form that can be read by the recipient. If it is in paper form it must be in the format set out in the appropriate part of Schedule 5.".

     6. In paragraph 3 of Schedule 1 (information about individual pupils in the final year of the third key stage) - 

(a) in sub-paragraph (3) for "and information technology" there shall be substituted ", information and communication technology, art and design, music and physical education";

(b) sub-paragraph (5) shall be omitted.

     7. In paragraph 3(2) of Schedule 2 (information about all pupils at the school in the final year of the third key stage) for "and information technology" there shall be substituted ", information and communication technology, art and design, music and physical education".

     8. For Schedule 5, there shall be substituted the Schedule set out in the Schedule to these Regulations.


Jacqui Smith
Parliamentary Under-Secretary of State, Department for Education and Employment

26th March 2001

[2] S.I. 2000/297.back